Privacy Policy
Last updated: 16/06/25
At Sofia Book Keeping Services, we are committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website or use our services.
By using our website or engaging with us, you agree to the terms of this policy.
1. Who We Are
Sofia Book Keeping Services
Website: https://www.sofiabookkeeping.co.uk
Email: accounts@sofibookkeeping.co.uk
2. What Information We Collect
We may collect and process the following types of personal data:
Contact Information (name, email address, phone number, business name)
Business Details (type of business, industry, services required)
Financial Information (only when provided for bookkeeping purposes)
Website Usage Data (via cookies and analytics tools)
We do not collect sensitive personal data unless necessary and provided with explicit consent.
3. How We Use Your Information
We collect your information to:
Provide bookkeeping and related services
Respond to enquiries and provide quotes
Send relevant updates or service information
Improve our website experience
Comply with legal and tax obligations
We will never sell your data or use it for marketing without your consent.
4. Legal Basis for Processing
We process your data under one or more of the following legal grounds:
Your consent
To fulfil a contract or agreement
To comply with a legal obligation
For our legitimate interests (e.g. business administration)
5. How We Store and Protect Your Data
Your personal data is stored securely and access is restricted to authorised personnel only. We take appropriate measures to protect your data from loss, misuse, or unauthorised access.
6. Data Sharing
We may share your data with:
HMRC or relevant authorities when required by law
Third-party software providers (e.g. Xero, QuickBooks) when needed for service delivery
Professional advisors (e.g. accountants or legal representatives)
We will never share your data for marketing purposes.
7. Cookies
Our website uses cookies to improve your browsing experience and gather analytics data. You can choose to accept or reject non-essential cookies when visiting our site.
For more details, see our [Cookie Policy].
8. Your Rights Under GDPR
You have the right to:
Access the personal data we hold about you
Correct or update inaccurate data
Request deletion of your data (where applicable)
Withdraw your consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of your rights, please contact us using the details below.
9. How Long We Keep Your Data
We retain personal data only as long as necessary to fulfil the purposes it was collected for, including legal and accounting obligations. Typically, financial data is kept for a minimum of 6 years.
10. Third-Party Links
Our website may contain links to external websites. We are not responsible for their privacy practices or content. We recommend reviewing their policies separately.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:
Sofia Book Keeping Services
Email: accounts@sofibookkeeping.co.uk
